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Kansas timecard rules

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  • Kansas timecard rules

    Is there any rules or laws that state an hourly employee must fill out their timecard by hand. We have always signed them regardless of how they were filled out.

    The engineering secretary used to fill out a form for each employee (hourly & salary) and then the employee signed it along with their supervisor. Now according to the payroll administrator all hourly employees must fill out their own timecards. Fine, but in order to save time filling out the repetative information (name, employee number, dept., time in/out, etc) we started filling out a form on the computer and then printing the text onto the timecard. We then signed it, had it approved and sent it to payroll.

    According to payroll, "By Law" we can't do that. All hourly employee timcards have to be entirely hand written, except the fabrication shop which has a time clock to record their time in/out.

    Is this correct or is the payroll administrator full of hot air?

    Thanks in advance.

  • #2
    Although I am not aware of any law requiring this, it really doesn't matter. If they want you to fill out the card entirely by hand, then you fill out the card entirely by hand. The absence of a law requiring it does not mean that you get to decide to complete the form differently than you have been instructed to do.
    The above answer, whatever it is, assumes that no legally binding and enforceable contract or CBA says otherwise. If it does, then the terms of the contract or CBA apply.

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    • #3
      I agree that we will fill out the timecards as we are instructed. The reason I asked the original question is that the payroll administrator has a habit of making whatever rules she wants in order to benefit her. This includes not wanting to pay someone because they were sick the day timecards were to be turned in. The supervisor called the person, filled in the time and approved it, but it wasn't good enough.

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