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Electronic time entry approval. Ohio

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  • Electronic time entry approval. Ohio


    We have electronic time entry for our PT hourly employees.
    The employee has entered their time for the pay period, and signed off on it. The supervisor needs to approve the hours so the pay can be processed. The supervisor is refusing to sign off on 4 employee time entries with the following reason: The employee has not submitted a paper timesheet with the hours, so the supervisor can verify the person worked. These employees are tutors, and the person they tutor signs off on the paper timesheet that they were present.

    My question is this, is there anything in wage and hour that prevents the supervisor from doing this? The employee signed off on their time. Shouldn't it be the responsibility of the supervisor to be able to verify their employee's time without the employee having to supply that verification?

  • #2
    The law requires that these employees be paid now, regardless of who's verified what or how. So you need to pay them.

    The law says nothing about who verifies what, when or how. The supervisor is within his legal rights to demand paper timesheets from employees. However, he may not legally enforce this demand by withholding pay. He will have to enforce it some other way (disciplinary action, termination, whatever).


    • #3
      The employer could refuse to pay if the employer doesn't think the time was worked though. So if a tutor is supposed to be in the library at 10am but is seen by the manager across campus at that time, the smart thing to do would be to investigate and speak with the tutor.

      Of course, it should all be above board and looked into prior to pay day.


      • #4
        It is legally difficult to avoid paying employees for hours worked. It is not legally difficult to fire employees who play timesheet games. Either dummying up the timesheets or failing to submit them. Smart employers will pay time claimed but also fire the employee when the employee is believed to be playing games. Smart employers will also share the pain with supervisors who fail to do their job.
        "Reality is that which, when you stop believing in it, doesn't go away".
        Philip K. **** (1928-1982)


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