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Can an employer create a letter of resignation? Texas

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  • Can an employer create a letter of resignation? Texas

    Our company has a lot of part-time & temporary employees that do not have a lot of reason to come to our physical office. As a result, we end up with a high number of people who quit, resign, or cease to work without notice. Often times when people resign, they call in & resign, but we'll request a formal, written letter of resignation to keep in their employee files. However, not everyone complies with that.

    Our administrator wants me to create a form letter to be used for resignations. We'll send this to anyone who resigns over the phone or through any other non-official channel & have them sign it, return it, & then keep it in the file.

    I am concerned that this can be misinterpreted as some sort of coercion to resign and wanted to know if anyone can advise on the legality or risks of using such a letter.

    Thanks for any info!

  • #2
    I can't think of any risk of the top of my head, but I also can't think of any incentive for the individual to sign it.
    I don't respond to Private Messages unless the moderator specifically refers you to me for that purpose. Thank you.

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    • #3
      In cases where my employees tender a verbal resignation I send a letter explaining I accept the resignation. If there are final wages I send the check with the letter.

      I photocopy everything (including the envelope) for my files.

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      • #4
        HRinMA has a good plan. I just don't see any incentive for the employee to sign a resignation letter if he's already called and resigned over the phone.
        I don't respond to Private Messages unless the moderator specifically refers you to me for that purpose. Thank you.

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        • #5
          Agreed. More over, all incentives seem to be in the direction of the employee NOT signing the letter. It seems that only really dumb ex-employees will sign the letter.
          "Reality is that which, when you stop believing in it, doesn't go away".
          Philip K. **** (1928-1982)

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          • #6
            I also agree with the other responders.
            Too often we underestimate the power of a touch, a smile, a kind word, a listening ear, an honest compliment, or the smallest act of caring, all of which have the potential to turn a life around. Leo Buscaglia

            Live in peace with animals. Animals bring love to our hearts and warmth to our souls.

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