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Electronic Pay Stubs - California California

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  • Electronic Pay Stubs - California California

    Hello

    We are about to change payroll service providers effective January 1st. I understand that in the State of California we must provide hard copy pay stubs to direct deposit employees if they want them - and that we cannot require an employee to set up their payroll as direct deposit. We have about 60% of our population who receive a hard copy check and most of them have direct deposit. Our default is hard copy unless the employee communicates to Payroll that they are willing to go paperless.

    We thought we would take advantage of the timing of the new system and make "paperless" paychecks our default for those who direct deposit. The new system (ADP) has individual online access to electronic pay stubs which meet all the CA reporting requirements. Our thought is to communicate at an in-person all-hands meeting and also by email that effective January 1st, all direct deposit paychecks will be paperless UNLESS the individual fills out a form to "opt out" of paperless checks.

    Is this legally clean?

    Thanks for your help

  • #2
    Sounds good to me but the only people whose opinion actually matters is CA-DLSE. You could give them a call (and they likely do not know).
    "Reality is that which, when you stop believing in it, doesn't go away".
    Philip K. **** (1928-1982)

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